If you utilize GMail (or similar applications) for e-mailing, then you are familiar with the fields at the top of a new mail message, right? Of course, within the “To…” field, you enter the name of several persons you would like to receive your message. Use the field labeled “Cc…” (for Carbon Copy – remember the way they did it back in 1978 BC, “before computers”?) for anyone who has to view your e-mail but is not the addressee.
But there’s an additional field that you must know about, labeled “Bcc…,” which is short for “Blind carbon copy,” or the updated version, “Blind courtesy copy.” This field is perfect for the names of anybody that requires a copy of your own e-mail without the other individuals (within the “To…” and “Cc…” fields) understanding it. That’s why it’s called “Blind.”
“But wait a minute,” you may be saying. “I don’t use a “Bcc” field just right after the “Cc” field inside my version of Outlook.” Once you launch a whole new mail message, you could have “To…,” “Cc…,” and “Subject…”–nothing more. That’s because “Bcc” is on a toggle; it is possible to turn it on and off from your “View” menu. In case your “Bcc…” is not showing, you are able to turn it on if you are in a mail message by visiting the “View Menu” and selecting “Bcc Field.” A checkmark will appear as well as the field can become visible at the top of your mail message, just above “Subject…”. (Similar applications also needs to give you the option to turn “Bcc” on if it is not continuously visible.)
You must know about and thoroughly use “Bcc” for a number of reasons. I’m likely to cover many of the most important.
Use Bcc to safeguard privacy – When an e-mail is brought to a complete group of people with their names within the “To…” or “CC…” fields, each of them has access to the e-mail address of all others. Normally this might not really a difficulty internally, but in case you are sending an e-mail to employees along with some outside of your organization, use the Bcc field to cover all of those internal addresses. You may be preventing your company’s people from getting spam as well as other unwanted e-mails.
Use Bcc to keep upper management informed – Sometimes you might be sending an e-mail message in a manager’s request, and you would like to enable the manager realize that you complied. It may not be helpful, however, to help make the manager’s name visible in automatically bc as this may add stress or cause unnecessary concern for your addressee. In the event you take into account that to get ebdzxo circumstances, use Bcc for your manager’s copy. But this really is always a judgment call, because it is sometimes necessary for addressees to know the manager is looking over their shoulder, particularly if you use a tight deadline.
Use Bcc to help make your message more personal – Are you feeling differently about a message addressed solely to you personally versus one delivered to all of your company’s employees? The identical principle works within the opposite direction, too. If you place everyone’s name inside the Bcc field, then each could have the sense which you wrote your e-mail only for them. Be cautious within your wording, however, because this tactic will backfire in case your letter contains second-person plurals, such as “All you may be wondering…”.
Use Bcc to maintain an archive of your correspondence – This nifty trick depends of obtaining or getting a separate e-mail address from your conventional business address. Place that address inside the Bcc field, e.g., “[email protected],” and Outlook will send a duplicate of your own e-mail to that address. This can be helpful should you be wanting a simple method to keep a record of all the e-mail you send regarding a specific project or issue.
Caution: When Bcc can backfire – Occasionally, however, when you ought to think hard before entering a person’s name in Bcc. In case your addressee hits “Reply to any or all,” the reply will never go back to the BCC addressee(s). But still, that reply might not be worded as carefully as it will be when the sender knew everyone listed in Bcc. To put it bluntly, this is how people get insulted and feelings get injured. Should you be coping with an issue that is definitely the least bit touchy or even volatile, you would prosper to steer clear of Bcc.